Privacy Policy

1. Who is responsible for the data

Personal data submitted through this website is processed for the organisation and administration of the 2026 European Youth Championship in draughts. The data is handled by the event organisers and authorised staff working on registrations, accommodation, invoicing, logistics, and competition administration.

2. What data we collect

Depending on the user role and the services used, we may collect and process the following data:

• Name, e-mail address, federation, country, and account-related login data for delegates, managers, and administrators.
• Participant registration data such as first name, last name, date of birth, gender, country, FMJD ID, rating, title, category, and selected competitions.
• Accommodation booking data such as guest names, dates of birth, passport or ID details if entered, room type, check-in/check-out dates, and booking notes.
• Invoice-related data such as federation or recipient name, billing address, invoice line items, invoice status, and payment follow-up information.
• Technical and security data that is necessary to operate the admin portal, such as login timestamps, invitation tokens, and privacy-policy acceptance timestamp/IP when a user activates an account.

3. Why we collect this data

The data is collected strictly for the practical organisation of the 2026 European Youth Championship, including:

• Managing official player registrations and eligibility.
• Organising accommodation, arrivals, and guest logistics.
• Preparing and tracking invoices related to inscription fees and accommodation.
• Maintaining communication with delegates, officials, and authorised event staff.
• Ensuring administrative accountability, security, and correct handling of registration-related actions.

4. Legal basis for processing

Personal data is processed because it is necessary for the legitimate organisation and administration of the championship and for carrying out the registration, accommodation, and invoicing workflows required for the event. Where account activation is required, the user must also explicitly acknowledge this privacy policy before setting a password.

5. Who can access the data

Access is restricted to authorised users of the event management system, such as administrators and specifically authorised staff roles, and only to the extent necessary for their operational duties.

6. Data retention and deletion

The personal data collected through this website is retained only for as long as necessary to organise and complete the 2026 European Youth Championship and the directly related administrative follow-up.

After the event has taken place and the related administrative work is completed, the personal data collected for registrations, accommodation, and portal access will be deleted from the operational system, unless a shorter or longer retention period is required by law for a specific accounting or legal obligation.

7. Your GDPR rights

Under GDPR, data subjects have the right to:

• Request access to the personal data concerning them.
• Request correction of inaccurate or incomplete data.
• Request deletion of personal data where retention is no longer necessary.
• Request restriction of processing in cases provided by law.
• Object to processing where applicable.
• Lodge a complaint with a relevant supervisory authority.

8. Contact

If you have questions about personal data processing or wish to exercise your rights, please contact the event organisers via the contact details published on this website.